Sets the accent color for headings, section numbers, and rules in your exported manual. Match your company brand.
Your selections determine which specialized policies are recommended. Individual policies can be added or removed in the next section.
Pick the language(s) for the exported manual. Bilingual renders each policy twice — English first, then Spanish, with small dividers. Spanish translations should be reviewed by a Spanish-speaking compliance professional before customer use.
Each policy has been drafted using non-absolute language — stating general expectations and driver responsibilities rather than mandates — so that the manual describes how driving is generally approached without creating inflexible standards. The library now includes around 70 pre-written policies covering common fleet, towing, construction, passenger, and specialty operations. Recommended tags reflect policies commonly considered given the operation profile. Policies marked Custom have been added through the Admin Panel.
Every motor carrier needs written safety policies. It is the first thing a DOT investigator asks for, the thing your insurer assumes you already have, and the document that decides whether a driver's behavior was a violation of something or just a bad day. Most carriers either have nothing in writing or are working from a template that was out of date years ago.
This builder removes the blank page. Answer plain questions about your operation and it assembles complete, professionally written policy language with your company name on every page. No consultant fee, no starting from scratch.
A policy only helps you if you follow it. An investigator who finds a written rule you routinely ignore is in a worse position than one who finds no rule at all, because now there is a documented standard you failed. That is why this builder asks what your operation really does before it writes anything, and why the language stays specific enough to enforce and realistic enough to live with.
Every policy needs three things attached to it: a driver acknowledgment you can produce, a way to verify the rule is being followed, and a consequence that gets applied consistently. Written policy plus signed acknowledgment plus consistent enforcement is what turns a manual from paper into a defense.
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A driver safety manual, also called a driver handbook, is the written document that sets the rules your drivers are held to: hours of service, vehicle inspection, accident reporting, drug and alcohol policy, cell phone use, and discipline. FMCSA does not publish one manual every carrier must use, but investigators, insurers, and plaintiff attorneys all expect to see written policies you can prove drivers received.
Start from what your operation actually does, not a generic template. For each area a regulation or an insurer touches, write the rule, who it applies to, how it is verified, and what happens when it is broken. Then have every driver sign an acknowledgment and keep it in the driver qualification file. This builder does that assembly for you: you answer questions about your fleet and it writes the policy language around your answers.
The policy language is written by safety practitioners against current FMCSA requirements, including Parts 382, 391, 392, 395, and 396. Compliance still depends on following what your manual says, so the builder writes policies you can actually operate, not aspirational ones you will fail an audit against.
Free to start. You can build and read your manual at no cost; paid plans unlock the full policy library, your branding on every page, and branded PDF export. A 7-day Premium+ trial requires no credit card.
Yes. You edit it here and re-export. Your selections, branding, and custom policies are saved to your account, so you can change a policy, add your own wording, or update the effective date and produce a fresh PDF in minutes. The download is a finished PDF rather than an editable file, which keeps every copy in circulation traceable to a version you actually approved.
No. The builder produces policy documents, not legal advice. Have counsel review anything you intend to enforce against an employee.
Alongside the driver safety manual, the site builds a DOT drug and alcohol testing policy, a return-to-work program, and a driver finishing program.
Policy documents, not legal advice. Have counsel review anything you intend to enforce. Need it done for you instead? Synergy Safety Group manages DOT compliance for carriers who would rather hand it off.